Executive Assistant, Financial Services 

Universities Canada is the voice of Canadian universities, at home and abroad. We are a membership organization providing universities with a unified voice for higher education, research and innovation. Universities Canada advances the mission of our member institutions to transform lives, strengthen communities and find solutions to the most pressing challenges facing our world. 

We are currently recruiting an Executive Assistant to perform a range of financial and administrative responsibilities that require a high level of confidentiality, judgment and initiative. Key duties include drafting and distributing financial documents and communications, managing the annual planning and financial cycle calendar, maintaining data in the CRM database and coordinating committee meetings. In addition, the incumbent will provide administrative support to the Chief Financial Officer, including managing the schedule and logistics of meetings and liaising with internal and external stakeholders.  

If you are right for this opportunity, you will possess the education and experience listed below: 

Education and experience 

• A college degree in administration, office management or in a related discipline. 
• A minimum of three to four years of relevant experience. 
• Project management experience, an asset.  
• Experience working with CRM or other database, an asset.  

Abilities/Qualities

• Ability to work in a fast-paced environment with competing deadlines and demands. 
• Proficiency with use of MS suite including Excel and Word. 
• Ability to handle highly complex and confidential materials with discretion and tact. 
• Attention to details, accuracy and completeness.  
• Bilingualism essential including strong English writing skills.  
• Excellent organizational skills. 

The position is based in Ottawa. Universities Canada has adopted a hybrid work model where employees are expected to work in the office a minimum of two days per week.  

The hiring salary range for this position is from $58,452 depending on experience.  Candidates who do not meet all of the position requirements may be considered in an underfill capacity, in which case the candidate would be hired at a lower level than the position level.  

Universities Canada is a National Capital Region Top Employer.  We offer a comprehensive benefit package which includes four weeks of vacation, an attractive pension plan, group insurance, free gym membership and scholarships for children of our employees. 

Interested candidates are asked to submit their curriculum vitae and a cover letter to the human resources service via email by July 4, 2025.

Universities Canada
1610-350 Albert Street
Ottawa, Ontario K1R 1A4

Email address: [email protected]